Stop Managing Your Dojo with Spreadsheets & Paper
Sound Familiar?
You opened a dojo to teach martial arts, not to spend hours updating spreadsheets, chasing payments, and tracking attendance manually.
Your Excel "system" worked when you had 20 students. Now you have 80 and it's chaos.
"Who's Here Today?"
Paper sign-in sheets, checking off names, typing into spreadsheets later... 15 minutes wasted every class while students wait
"Did They Pay?"
Scrolling through bank statements, WhatsApp messages, and sticky notes to figure out who owes what. Every. Single. Month.
"Ready for Blue Belt?"
How many classes did they attend? When was their last promotion? The answer is buried in a spreadsheet tab you forgot existed
"Where's That Contact?"
A parent calls about their child. Emergency contact? Medical info? You need 3 different files and 5 minutes to find it
"Why Did They Quit?"
By the time you notice someone stopped coming, they've been gone 3 weeks. No early warning. No chance to reach out.
"How's the Business?"
Revenue? Retention rate? Growth trends? You're flying blind because the data is scattered across 12 different places
Never Manual Attendance Again—Students Scan In
Each student gets a unique QR code. They scan it when they arrive. Attendance is tracked automatically. That's it. Takes 3 seconds.
QR Code Scanning Built-In
Students check in by scanning their unique QR code. No typing, no searching, no mistakes—just scan and train.
Multi-Art Selection
Students training multiple martial arts? They select which class they're attending after scanning. Perfect for mixed-discipline dojos.
Secure & Locked Down
Activate with a secure code. Kiosks are locked down—students can only check in, nothing else. You stay in control.
Use Any Device You Have
Old tablet gathering dust? Turn it into a professional check-in station. No extra hardware costs.
Here's How BudoFlow Solves Each Problem
Not theory. Not promises. Actual features that directly solve the exact problems you're facing every day.
Students scan their personal QR code when they arrive. 3 seconds. Done. Attendance logged automatically.
See who paid, who owes, and when payments are due. All in one place. No more guessing, no more awkward chases.
See every student's journey at a glance. Know exactly who's ready for their next belt or stripe. Never miss a promotion again.
Contact details, belt rank, attendance history, payment status, notes—everything in one place. Answer parent questions in seconds.
Revenue, active students, attendance trends. The essential metrics you actually need, nothing more.
How Does BudoFlow Compare?
Let's be honest about what you're probably using now and why BudoFlow is better
BudoFlow
Purpose-built for martial arts
Excel/Sheets
Manual spreadsheet tracking
Pen & Paper
Traditional record keeping
Generic Fitness
Mindbody, ClassPass, etc.
| Feature | 🥋 BudoFlow | 📊 Excel/Sheets | 📝 Pen & Paper | 🏃 Generic Fitness |
|---|---|---|---|---|
| Martial Arts Specific | ||||
| 🥋 Belt/Rank Progression Track student belt advancement | Built-in & Visual | Manual Formulas | Hand Written Lists | Not Supported |
| 👤 Student Profiles & Notes Centralized student information | Complete Database | Multiple Sheets | File Folders | Basic Profiles |
| 🏆 Tournament Management Organize competitions and brackets | Coming 2026 | Complex Setup | Separate System | Basic Events Only |
| Business Operations | ||||
| 📱 QR Code Check-In Students scan to check in instantly | 3-Second Scan | Not Possible | Not Possible | May Be Available |
| ✅ Attendance Tracking Monitor class participation | Automatic + Insights | Manual Entry | Check Marks Only | Basic Tracking |
| 💳 Payment Tracking Monitor who paid and who owes | Professional Tracking | Manual Spreadsheets | Cash Book Only | Automated Billing |
| 📊 Business Analytics Essential business insights | Revenue & Retention | Manual Charts | No Analysis | Basic Reports |
| 🚨 Retention Monitoring Identify at-risk students | Coming 2026 | No Analysis | Gut Feeling Only | Basic Reports Only |
| Setup & Usability | ||||
| ⚡ Setup Time Time to get up and running | 15 Minutes | Several Hours | 5 Minutes | 2-4 Weeks |
| 💰 Cost Structure How you pay for the solution | Per Student Tier | One-time Purchase | Practically Free | High Monthly + Setup |
| 🛠️ Support Quality Who helps when you need assistance | Martial Arts Experts | YouTube Tutorials | You're On Your Own | Generic Tech Support |
| Coming Soon | ||||
| 📲 Student Mobile App App for students to track progress | Coming Soon | Not Possible | Not Possible | Usually Included |
| 🤖 AI-Powered Churn Prediction Advanced student retention analytics | Coming 2026 | Not Possible | Not Possible | Basic Analytics |
The bottom line: You could keep using spreadsheets and WhatsApp. But why?
See BudoFlow in Action
Real screenshots from the actual application. This is what you get when you sign up—no surprises, no mockups.
Member Management
Comprehensive member profiles with medical records, emergency contacts, belt history, and payment status all in one place.
Member Directory
Search, filter, and manage your entire student roster. Export data, bulk operations, and quick access to any member's details.
Attendance Tracking
Visual attendance board with calendar view. Mark attendance in seconds or let students check in via QR code at your kiosk station.
Payment Dashboard
Track payment status across all students and martial arts. See who's paid, who owes, and when payments are due—all at a glance.
Free for 0-25 students • No credit card required • Cancel anytime
Why Martial Arts Schools Choose BudoFlow
Built for martial arts school owners, by martial arts school owners
Built by School Owners
We train, teach, and understand the unique challenges of running a martial arts school.
Your Data is Secure
Encrypted storage, daily backups, and EU-based servers. Your school's information is protected.
Setup in Minutes
No technical expertise needed. Get started in under 15 minutes with our guided onboarding process.
Help Us Build It Right
We're building the best martial arts school management software and we want your input. Join now and you'll have a direct line to our team. Tell us what features you need, what problems you face, what would make your life easier. We don't just listen, we build it. This isn't a frozen product; it grows and improves based on what you tell us.
What Will BudoFlow Actually Cost & Save You?
No tricks, no hidden fees. Enter YOUR numbers below and see YOUR personalized pricing and savings. Based on your exact dojo size.
Our Simple Pricing Structure
All plans include all features— you only pay based on your school size.
Calculate YOUR Personalized ROI
Move the sliders to see what BudoFlow will cost and save you
Your Current Situation
Your Personalized Results
Hold On! Let's Be Honest.
Based purely on time savings, BudoFlow might not be your best fit right now.
But consider these benefits too:
- Better student retention = more monthly revenue recovered
- Improved payment tracking = fewer missed payments
- Professional system as you grow and scale
- Free up to 25 students — start building the habit now!
📌 BudoFlow starts becoming essential when you:
- Have 30+ active students
- Spend 5+ hours per week on admin work
- Want to scale without chaos
—* saved from tasks that BudoFlow automates!
*Based on 80% reduction in admin time, which is typical for schools switching to BudoFlow.
Start Saving Time & Money Today✓ Start free • ✓ No credit card required • ✓ 30-day free trial
Start with our free plan and grow into BudoFlow as your school expands!
Start Free — Up to 25 Students✓ No credit card required • ✓ Upgrade when you're ready • ✓ No setup fees
Questions? We've Got Answers
Everything you're thinking but haven't asked yet
Is it really free for small schools?
Yes, 100% free forever if you have 25 students or fewer. No credit card required, no hidden fees, no "trial that converts to paid". We built this tier because we know many dojos start small.
What if I'm not tech-savvy?
BudoFlow is designed for school owners, not programmers. If you can use Facebook or Excel, you can use BudoFlow. Most owners set up their entire school in under 15 minutes. And we're always here to help if you get stuck.
I already use spreadsheets and they work fine. Why switch?
Spreadsheets work great at first. Once you hit 30+ students, you'll spend more time managing data than teaching. The time you save is time you could spend with your family or on the mats. Plus, you get automations like QR attendance and a professional management environment – something Excel can't offer.
Is my data safe?
Your data is encrypted, backed up daily, and stored on secure EU servers. Your data belongs to you – always. Cancel anytime and export everything with one click.
I don't want another monthly subscription. Is it worth the cost?
We understand. That's why we offer a free tier for small schools. For larger schools, the math is simple: if BudoFlow saves you just 2 hours per week of admin work, and your time is worth €15/hour, that's €120/month in saved time. Our Professional plan is €49/month. You decide if that trade makes sense for you.
Do I need to sign a contract?
Never. BudoFlow is month-to-month with no contracts, no setup fees, and no cancellation penalties. We commit to earning your trust every month – if we don't, you're free to leave.
Still have questions?
Chat directly with the founders. We're school owners just like you.
Email Us Your Questions